Knowledge Base

BACAS Nova

BACAS Nova Functionality

Functionality available in the system upon its initial release

Introduction

This document outlines the key functionality included in the first release of BACAS Nova. The first release will capture the core functionality of the current BACAS system.

BACAS Nova has an interface developed in Blazor, which will allow us to carry out improvements to the system for future releases using the most up to date technologies, such as AI. There will be a constantly evolving roadmap for the product, highlighting the upcoming enhancements. The hosted nature of BACAS Nova will enable upgrades to be delivered quickly with increased frequency, with little/no disruption or resource required from your side.

Please note, there are also a series of other existing products that provide further functionality:

BACAS web (Bookings), allows the funeral director to make bookings and upload paperwork
BACAS web (Genealogy), allows the general public to search cemetery and crematorium registers
BACAS Mapping, shows where a grave/lair is within your cemeteries and shows information relating to the grave/lair (e.g. burials, memorials and ownership details)

These additional systems are not changing, so if you are an existing customer, they will still be available to you when you move to BACAS Nova.

The mapping will initially be set up in the same way as the current BACAS system, although the UI, as with the rest of the system, is much improved. This will mean, if you are an existing BACAS customer, your map can be enabled and maintained in the same way as it is presently.

Client

People

Search for a Client ID

Funeral Directors

Search for an existing funeral director
Add a new funeral director
Amend details of an existing funeral director
Set up a head office funeral director for billing
Set up a branch funeral director for head office billing
Set up an independent funeral director for direct billing

All Bookings

Search for a cremation, burial, scattering or exhumation record using deceased name

Cremations

Cremation

Search for a cremation by cremation number
Search for a cremation by deceased name
Record the attending doctor for a cremation (medical examiner)
Record the certifying doctor for a cremation
Record the medical referee for a cremation
Record the coroner for a cremation
Record when a cremation is carried over to the next day
Enter disposal details for the burial of ashes
Enter disposal details for the strewing of ashes
Enter disposal details for storing ashes
Enter disposal details for the placement of ashes in a niche
Enter disposal details for ashes that are awaiting instruction (temporary deposit)
Enter disposal details for the collection of ashes
Reset disposal information
Create a disposal appointment from the cremation record
Record medical paper inspection for a cremation

Strewing

Search for a strewing/cremation by strewing number
Search for a strewing by deceased name

Diary

Find a booking from the diary
Register a burial, cremation, or scattering booking
Make a booking for the disposal of ashes from another crematorium
Cancel a booking
Enter service details for a booking
Enter music details for a booking (add/amend/delete an entry for a booking)
Enter applicant details for a booking
Enter a memorial from a deceased
Record further information for a booking
Select or check booking status
Auto generate fees for a booking
Pick a fee for a booking
Add a fee manually to a booking
Delete a fee from a booking
Issue an invoice from a booking
Issue a receipt from a booking
Print paperwork for an individual booking
Set the body part indicator for a booking
Register a shared booking for foetal remains
Create a booking out of the standard diary times
Move a booking to a different time or date
Book a double or triple appointment slot
Block out a diary time as unavailable
Release a diary time to make it available
Make a bespoke booking

Diary Times

Set up a day type
Amend diary times for a day type
Set up an exception day
Set up new times (working week)
View existing day types

User Settings

Add a new user
Add a new diary for a user

Finance

Accounting

Charges

Search for a charge
Search for an account code
Setup an account code
Setup a charge for a facility/resource
Assign an account code to a charge
Assign a multi–location account code to a charge
Link in a new service type to an existing service charge

Generate Fees

Generate fees for a period (automatic invoice generation)

Invoices

Make a manual invoice entry
Search for invoices not yet printed
Correct an invoice entry on an invoice not yet printed
Delete an invoice not yet printed
Process (number) and print all invoices for a period
Process (number) and print a single invoice
Part print an invoice
Search for an invoice that has been issued
Correct an error on a numbered invoice
Receipt an invoice
Part receipt an invoice
Clear an invoice
Reinstate an invoice
Search for outstanding (unpaid) invoices
Search for cleared (paid) invoices
Reprint a single invoice

Quick Update

Annual update of fees

Receipts

Create a manual receipt
Search for a receipt
Update a receipt
Void a receipt
Reprint a receipt

Generate

Generate register numbers for a single register
Generate register numbers for all registers

Wind back

Wind back numbers for a register

Interments

Burials

Search for burial (e.g. by cemetery, section, grave, deceased, date of burial etc.)
Enter burial details for a deceased
Remove a deceased from a grave
Create a new grave from the burial booking

Graves

Search for an existing grave (e.g. by location, owner, deceased, grant number, date of burial etc.)
Create a grave
Create a range of graves
Amend grave general information and notes
Change section or grave reference for a grave
Add historical interments to a grave
Create a grave contract
Amend a grave contract for an existing grave
Change grave owner details
Mark relevant individuals as deceased (e.g. grave owner)
Add multiple grave owners
Transfer ownership of a grave
Issue a receipt for a grave owner
Print deed documents

Exhumations

Search for an existing exhumation (e.g. by cemetery, section, grave, deceased, date of burial etc.)
Exhume a deceased
Print an exhumation order digging slip

Memorials

Search for a memorial (e.g. by applicant/deceased, supplier, ID, location etc.)
Create a new memorial
Link a deceased to a memorial
Add inscription/motif/dimension for a memorial
Link a location to a memorial
Link a supplier to a memorial
Add notes to a memorial
Record insurer details for a memorial
Print a memorial permit and memorial letters
Make an invoice entry from a memorial
Receipt/invoice a memorial
Attach documents to a memorial

Renewal

Print memorial renewal letters
Reset renewal sent date

Supplier

Search for a supplier
Add/edit a supplier

Output

Printing

Print accounting reports (e.g. Invoice checklist, Invoice Summary, receipt list, reprint invoices, list of account codes, list of fees and charges)
Print daily paperwork (e.g. chapel list, attendant list, operator worksheet, cremation authority, collect certificate, floral tributes)
Print Management Reports (e.g. cremation statistics, analysis of age, service type, denomination, and disposal of remains and the Annual Federation report)
Burial Statistics Reports (e.g analysis of grave type, new or reopen, full or ashes burial)
Print registers (e.g Burial Register, Cremation Register, Body part Register, Scattering Register, Exhumation Register or Grave Register)
Print grave information (e.g. list of purchased graves, pre-purchase graves or graves with no owners)
Print memorial information (e.g. list of memorials due for renewal, all memorials within a section, or any memorials that need attention)

Output Settings

Configure how a report is run
Amend number of copies printed
Amend the orientation of a report
Amend the stationary prompt for a report
Specify report parameters

Variation Orders

Create a variation order
Search for a variation order

Preferences (Configuration Options)

Quick Entry

Add options to user generated lists (dropdowns) within the BACAS Nova system (e.g. coffin depth, coffin length, coffin width, death location, denomination, diary status, disposal method, media event, media type, music category, occupation, region, title etc.)
Add or amend a tick box (e.g. for appointments)

Audit

Search the current audit table or archived audit tables (each record matching the search criteria is summarised with the information: action date, record ID, form, username and action)
Automatically generated audit trail

Setup

Company

Set up next receipt no./Set up next invoice no.

Location

Add a new section
Amend section name
Assign a region to a location
Amend contact numbers, email addresses postal address, staff names and/or job titles for a location
Switch main office details to a different location

Check registers set up
Set up a body part, strewing or non-viable foetus register
Check/amend last burial or cremation number
Amend first burial or cremation number
Set up a grant register for a single or multiple cemeteries
Set up a permit register

Resources

Setup a memorial resource or miscellaneous resource group
Setup a new type of memorial
Set up a new miscellaneous item
Set up a new type of grave
Set up a new type of service
Set up medical inspectors
Set up a category
Add a frequent value to a category
Set up medical referee payment
Set up miscellaneous booking notes
Setup other payments (e.g. organist)
Rename a day type
Set up a new grave container

Security

Add/amend/delete user security