Charges
Assign an Account Code to a Charge
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
. |
 |
|
 |
|
 |
|
 |
|
Link in a new service type to an existing service charge
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
|
 |
A list of charges fulfilling the search criteria will be displayed.
|
 |
The Link Charge window will be displayed
|
Search for a Charge
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. If you know part or all of the charge description enter this in the charge description field 3. And/or if you know the amount of the charge enter this in the Amount field 4. Always tick the All Active Charges box 5. Click on the Search button |
 |
|
Set up a Medical Referee Payment Charge
|
NOTE: The Medical Referee Payment charge will enable you to produce a report that summarises how much payment is due to each of your medical referees over a given period. |
|
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
|
 |
The Edit Charge window will be displayed.
|
 |
|
 |
The Link Charge window will be displayed
|
Set up a Memorial Charge
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. Click on the New Charge button |
 |
The Edit Charge window will be displayed.
a. If the memorial does not carry a VAT charge - enter full cost (and full renewal amount if applicable) under Net Amount. or b. For VAT split of total cost – enter full cost ((and full renewal amount if applicable) under Net Amount and click Calc Net Tax Button. or c. Enter net cost (and net renewal amount if applicable) under Net Amount and click on Calc Gross Tax to calculate VAT on this amount.
|
 |
Click on the Link Charges button |
 |
|
Set up a Miscellaneous Charge
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. Click on the New Charge button |
 |
The Edit Charge window will be displayed.
a. If the miscellaneous item does not carry a VAT charge - enter full cost under Net Amount. Or if the item does carry VAT: b. Enter full cost under Net Amount and click Calc Net Tax Button. or c. Enter net cost under Net Amount and click on Calc Gross Tax to calculate VAT on this amount.
|
 |
|
 |
The Link Charge window will be displayed
|
Set up an Organist Pay Charge
|
NOTE: The Organist Pay charge will enable you to produce a report that summarises how much payment is due to each of your organists over a given period. |
|
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. Click on the New Charge button |
 |
The Edit Charge window will be displayed.
|
 |
|
 |
The Link Charge window will be displayed
|
Set up a Service Charge for automatic fee generation (Non-resident)
 |
1. Select Finance from the Outlook bar on the left hand side. 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. Click on the New Charge button |
 |
The Edit Charge window will be displayed.
1. Enter the Charge Description (This description will appear on the invoice or receipt)
2. Enter the Start Date (The date from when you will start using this type of service on BACASNG
3. Enter cost of the service for a non-resident deceased in Initial Rate row in the net amount field. 4. Click on the Save button
|
 |
1. Click on the Edit Pencil
2. Click on the Optional Details tab –
NOTE: Optional Details enables the user to define the circumstances under which the fee is auto generated. If no optional details are set then the fee will always be generated for the service types linked into this charge. The fields can be put to use in the following ways:
3. Enter Start Age and End Age to define the age range to which this charge applies. In the example below the fee will only be generated if the deceased age is 12 and over. (If the same fee applies for all ages, then Start Age years must be set to Stillborn)
4. Enter Start Time and End Time to define the range of Diary times to which this fee applies. If the same fee applies to all time slots then these 2 fields should be left blank
5. Select a grave type if this fee only applies to burials for that type of grave. This option is rarely used as it is complicated to administer. Please leave blank and ask the Help Desk for Guidance
6. Select a Location if this fee only applies to burials for the location selected. This option is rarely used as it is complicated to administer. Please leave blank and ask the Help Desk for Guidance if you want to make use of this option
7. Set a unit if you wish to apply this charge according to the depth of the burial. Please leave as 0 and ask the Help Desk for Guidance if you want to make use of this option
8. Click on Save |
 |
1. Click on the Link Charges button |
 |
The Link Charge window will be displayed 1. Click on the Facility tab 2. Use the top Scroll bar to search for the correct Service type 3. Click on the Finger 4. Click on the Close button 5. The service charge is now set up. For guidance on how to assign an account code to this charge follow this link Assign An Account Code To A Charge |
Set up a Service Charge for automatic fee generation (Resident)
 |
1. Select Finance from the Outlook bar on the left hand side 2. Select Charges from the expanded selection.
|
 |
1. The Filter screen will be displayed. 2. Click on the New Charge button |
 |
1. Enter the Charge Description (This description will appear on the invoice or receipt)
2. Enter the Start Date (The date from when you will start using this type of service on BACASNG
3. Ensure that the Resident box is ticked
4. Enter cost of the service for a resident deceased in Initial Rate row in the net amount field. 5. Click on the Save button |
 |
1. Click on the Edit Pencil
2. Click on the Optional Details tab –
NOTE: Optional Details enables the user to define the circumstances under which the fee is auto generated. If no optional details are set then the fee will always be generated for the service types linked into this charge. The fields can be put to use in the following ways:
3. Enter Start Age and End Age to define the age range to which this charge applies. In the example below the fee will only be generated if the deceased age is 12 and over. (If the same fee applies for all ages, then Start Age years must be set to Stillborn)
4. Enter Start Time and End Time to define the range of Diary times to which this fee applies. If the same fee applies to all time slots then these 2 fields should be left blank
5. Select a grave type if this fee only applies to burials for that type of grave. This option is rarely used as it is complicated to administer. Please leave blank and ask the Help Desk for Guidance
6. Select a Location if this fee only applies to burials at the location selected. This option is rarely used as it is complicated to administer. Please leave blank and ask the Help Desk for Guidance if you want to make use of this option
7. Set a unit if you wish to apply this charge according to the depth of the burial. Please leave as 0 and ask the Help Desk for Guidance if you want to make use of this option
8. Click on Save |
 |
1. Click on the Link Charges button |
 |
The Link Charge window will be displayed 1. Click on the Facility tab 2. Use the top Scroll bar to search for the correct Service type 3. Click on the Finger 4. Click on the Close button 5. The service charge is now set up. For guidance on how to assign an account code to this charge follow this link Assign An Account Code To A Charge |
Generate Fees
 |
Generate Fees · Generate all fees for a given period |
Generate fees for a period
 |
Follow these notes to generate the fees for all bookings within a given financial period. If you follow the steps below, service fees may be generated depending on details such as the type of service selected for the booking, the age of the deceased and whether the deceased is resident or non-resident. Additionally fees may be generated from items that have been added under the miscellaneous item tab. It is recommended that the fees generated during this process are checked carefully before going on to issue the invoices either by printing an Invoice Checklist or Checking the fees Generated under the Finance Tab for each booking in the period
Select Finance from the Outlook bar on the left hand side. Select Generate Fees from the expanded selection. |
 |
The Finance – Generate Fees Screen will be displayed. Tick Generate for all Locations if you wish to generate fees for each diary. Otherwise select the location for which you wish to generate fees. Enter the Start Date in the Start Date field Enter the End Date in the End Date field Click on the Generate Fees button
|
 |
BACASNG will display the word Processing at the top of the screen followed by the word Completed.
It is recommended that the fees generated during this process are checked carefully before going on to generate invoices either by printing an Invoice Checklist or Checking the fees Generated under the Finance Tab for each booking in the period.
|
Invoices
 |
Invoices
|
Correct an Invoice Entry On An unprocessed Invoice (Summary id 0) From a Booking
 |
IMPORTANT: Only an Unnumbered (0) Invoice can be amended. (Once the invoice has been processed and has a number then it cannot be modified in any way. A second invoice must be raised to cancel out the error in the original invoice) see: Correct An Error On A Numbered Invoice From A Booking.
|
 |
The invoice details for the 0 invoice will be displayed
|
 |
You will be asked if you really want to delete the current record.
|
 |
The invoice item will be removed from the screen and the 0 invoice for the Funeral Director
|
Correct An Invoice Entry on an unprocessed invoice (Summary id 0) from the Finance Menu
 |
IMPORTANT: Only an Unnumbered (0) Invoice can be amended. (Once the invoice has been processed and has a number then it cannot be modified in any way. A second invoice must be raised to cancel out the error in the original invoice. See: Correct an Error On A Numbered Invoice From Finance) Select Finance from the Outlook bar on the left hand side.
1. Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
1. To search for the invoice you wish to receipt, tick All Account Items and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open. 1. Enter 0 the summary number in Start ID box and click on Search 2. Enter the name of the Funeral Director or Mason in the Name box and click on Search |
 |
The invoice will be displayed in the Search Results:
|
 |
The Update Invoice screen will be displayed.
|
 |
You will be asked if you really want to delete the item
|
 |
The Invoice line will be removed from the display (The entry on the Finance tab for the Booking/Memorial/Grave tab will also be updated.)
|
Clear an Invoice
 |
NOTE: An Invoice is cleared (marked as paid) when it has been fully receipted. However BACAS will allow you to clear (mark as paid) an invoice without going through the process of creating a receipt, following these instructions:
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The Invoice screen will be displayed. |
 |
To search for the invoice you wish to clear, tick All Account items in the top right hand corner of the screen Click on the Search button in the top right hand corner of the screen. |
 |
The search Filter screen will open. 1. If known, enter the Invoice (Summary) number in Start ID box. 2. Click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box Click on Search |
 |
The invoice will be displayed in the search results List of invoices.
1. Ensure the Invoice is highlighted (Use Summary ID or amount for guidance) 2. Click on the Edit pencil |
 |
The Update Invoice screen will open
1. Click on the Clear Invoice button 2. Click on the Exit button |
Delete an unprocessed Invoice (Summary id 0)
 |
IMPORTANT: Only an Unnumbered (0) Invoice can be deleted. (Once the invoice has a number then it cannot be modified in any way. A second invoice must be raised to cancel any error in the original invoice) see: Correct an Error On A Numbered Invoice From Finance A 0 Invoice can only be deleted by removing each invoice item that makes up the total amount of the invoice.
Select Finance from the Outlook bar on the left hand side.
1. Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
1. To search for the invoice you wish to receipt, tick All Account Items and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open. 1. Enter 0 the summary number in Start ID box and click on Search 2. Enter the name of the Funeral Director or Mason in the Name box and click on Search |
 |
The invoice will be displayed in the Search Results:
|
 |
The Update Invoice screen will be displayed.
|
 |
You will be asked if you really want to delete the item
|
 |
The Invoice line will be removed from the display (The entry on the Finance tab for the Booking/Memorial/Grave tab will also be updated.) |
 |
Repeat the previous 3 steps until all invoice lines have been deleted.
The 0 invoice for the Funeral Director will be deleted at this stage.
Click on the EXIT button |
Make an Invoice Entry that is not related to a Booking, Memorial or Grave
How to create a manual invoice
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
|
 |
The Invoices screen will be displayed Click on the New button |
 |
Either An unnumbered invoice (Summary id 0) will be created for the Funeral Director
Or If an unnumbered invoice for this FD already exists, this fee will be added to the unnumbered invoice. |
Process (number) and Print All Invoices for a period
 |
BACASNG can automatically process (number) and issue (print) invoices for Funeral Directors and Stone Masons that are set up for billing (Follow this link for guidance on setting up A Funeral Director for Billing)
Select Finance from the Outlook bar on the left hand side.
1. Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
1. To search for the invoice you wish to receipt, tick All Account Items and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open. 1. Enter 0 the summary number in Start ID box. 2. Click on Search |
 |
A list of 0 (unissued) invoices for all Funeral Directors will be displayed in the List of Invoices SIDE NOTE: You may view the content of any one of the 0 Invoices: a) Click on the Invoice you wish to view (it will become highlighted) b) Click on the Pencil |
 |
The Update invoice screen will open. An unnumbered invoice will possibly contain items that fall into more than one accounting period. In the example below for the Funeral Director Tavistock and Williams, there are two entries for the month of April (Hooper and Pickering) and 3 entries for the month of May (Dowling, Harrington and Sexton). a) Click on the exit button to return to the List of Invoices |
 |
Important: Once an invoice has been processed and allocated a number it must be issued and so it is important to check the content of each of the 0 invoices. It is advisable to print an invoice checklist before you proceed to step 6. The Invoice Checklist shows what will appear on the invoice for each Funeral Director. Amendments can easily be made to the 0 invoice up until Step 6 below. (Amend an Invoice from a booking/Amend and Invoice from Finance)
Enter the Process Date: In this example we are processing April’s Invoices and a date of 01/05/2013 is entered so that BACAS will process (number) all items up until and including 30/04/2013. For the example of Tavistock and Williams fees Hooper and Pickering will be processed. The items for May (Dowling, Harrington and Sexton) will be left in the 0 invoice.
Enter the Invoice Date. This is the date that you would like to appear at the top of the invoice. Click on Print Outstanding Invoices |
 |
A screen will appear asking for confirmation that you want to process and print all outstanding invoices Click on Yes |
 |
The Report List will appear Select the Invoices Auto Produced from the list (*wording may vary slightly) Click on Next |
 |
On the next Screen click on Print |
Process (number) and print a single Invoice
 |
Select Finance from the Outlook bar on the left hand side.
1. Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
1. To search for the invoice you wish to receipt, tick All Account Items and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open. 1. Enter 0 the summary number in Start ID box and click on Search 2. Enter the name of the Funeral Director or Mason in the Name box and click on Search |
 |
The 0 invoice for the Funeral Director will be displayed in the Search Results:
|
 |
The Update Invoice screen will be displayed. |
 |
This will show a list of all invoice items for this Funeral Director that have not yet been processed and will possibly contain items that fall into more than one accounting period. In the example above there are two entries for the month of April (Hooper and Pickering) and 3 entries for the month of May (Dowling, Harrington and Sexton). Important: Once an invoice has been processed and allocated a number it cannot be amended and must be issued so at this stage it is important to check that the detail showing on the screen above is correct. For invoices that contain a lot of items it would be advisable to print an invoice checklist at this stage and check this carefully). Amendments can easily be made to the 0 invoice up until the next stage. (Amend an Invoice from a booking/Amend and Invoice from Finance) 1. Click on the Exit button to return to the List of Invoices screen 2. Enter the Process Date: In this example we are processing April’s Invoices and a date of 01/05/2013 is entered so that BACAS will process (number) all items up until and including 30/04/2013(Hooper and Pickering). The items for May (Dowling, Harrington and Sexton) will be left in the 0 invoice. 3. Enter the Invoice Date. This is the date that you would like to appear at the top of the invoice. 4. Click on Print Selected Invoice |
 |
A screen will appear asking for confirmation that you intend to process and print the selected invoice. Click on Yes |
 |
The Report List will appear Select the Single Invoice from the list Click on Next |
 |
On the next Screen click on Print |
Receipt an Invoice
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
To search for the invoice you wish to receipt, tick Account Customers Only and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open.
If the invoice summary number is known, enter the summary number in Start ID box and click on Search |
 |
The invoice will be displayed in the search results: |
 |
Click on the Invoice entry to highlight. Click on the Receipt Invoice button in the bottom right hand corner of the screen. |
 |
The Create New Receipt Screen will open. The Funeral Director/Mason details will be displayed at the top of the screen and all the items on the invoice listed at the bottom of the screen.
|
 |
BACAS will display a report list. 1. Select Receipt by ticking the box. 2. Click on the Next button 3. On the following screen click on Print |
 |
The receipt will print and the above process will have produced a record for the numbered receipt. (Even in the case of the receipt failing to print).
The above process will also update the finance tab of each of each of burials/cremations with invoice details included in the invoice:
The Receipt can be accessed via a Receipt Search. You can Reprint a Receipt and Void a receipt
There are various reports associated with receipting that are available on your system |
Part Receipt an Invoice
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
To search for the invoice you wish to receipt, tick Account Customers Click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open. If the invoice summary number is known, enter the summary number in Start ID box Click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box. Click on Search |
 |
The invoice will be displayed in the search results: |
 |
Click on the Invoice entry to highlight. Click on the Receipt Invoice button in the bottom right hand corner of the screen. |
 |
The Create New Receipt Screen will open. The Funeral Director/Mason details will be displayed at the top of the screen and all the items on the invoice listed at the bottom of the screen.
|
 |
The item will be removed from the list
Continue to Select and Delete any other items that you do not wish to receipt until only the items you wish to receipt remain. |
 |
1. Click on the Printer Button 2. BACAS will display a report list. 3. Select Receipt by ticking the box. 4. Click on the Next button 5. On the following screen click on Print |
 |
The above process will have produced a record for the numbered receipt. (Even in the case of the receipt failing to print).
The above process will also update the finance tab of each of each of burials/cremations with invoice details selected from the invoice:
The Receipt can be accessed via a Receipt Search. You can Reprint a Receipt and Void a receipt There are various reports associated with receipting that are available on your system. |
Reinstate an Invoice
 |
BACAS will allow you to re - instate (mark as unpaid) an invoice that has been cleared in error.
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The Invoice screen will be displayed. |
 |
To search for the invoice you wish to clear, tick All Account items in the top right hand corner of the screen Click on the Search button in the top right hand corner of the screen. |
 |
The search Filter screen will open. 1. If known, enter the Invoice (Summary) number in Start ID box. 2. Click on Search |
 |
1. Alternatively, enter the name of the Funeral Director or Mason in the Name box 2. Click on Search |
 |
The invoice will be displayed in the search results List of invoices.
1. Ensure the Invoice is highlighted (Use Summary ID or amount for guidance) 2. Click on the Edit pencil |
 |
The Update Invoice screen will open
1. Click on the Re - Instate Invoice button 2. Click on the Exit button |
Search for Cleared (Paid) Invoices
 |
BACAS will allow you to search for invoices that have been receipted or cleared.
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
1. Tick All Account Items 2. Click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open.
1. Enter Start Date and End Date to define a date range for your search. BACAS will search against the actual date that a numbered invoice was processed (not the Process Date entered into BACAS at numbering) For unnumbered invoices BACAS will search against the date that the first item of finance was generated)
2. Select Invoice Type Cleared
3. Click on Search |
 |
All Cleared invoices for this date range will be displayed in the search results: |
Search for Outstanding (Unpaid) Invoice
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
Tick All Account Items Click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open.
1. Enter Start Date and End Date to define a date range for your search. BACAS will search against the actual date that a numbered invoice was processed (not the Process Date entered into BACAS at numbering) For unnumbered invoices BACAS will search against the date that the first item of finance was generated)
2. Select Invoice Type Outstanding
3. Click on Search |
 |
All unpaid invoices for this date range will be displayed in the search results: |
Search for an Invoice that has been issued
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
To search for the invoice you wish to receipt, tick Account Customers Only and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open.
If the invoice summary number is known, enter the summary number in Start ID box and click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box and click on Search |
 |
The invoice will be displayed in the search results: |
Search for an unprocessed invoice (Summary id 0)
 |
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection. |
 |
The invoice screen will be displayed. To search for the invoice you wish to receipt, tick Account Customers Only and then click on the Search button in the top right hand corner of the screen. |
 |
1. Enter 0 the summary number in Start ID box and click on Search 2. Enter the name of the Funeral Director or Mason in the Name box and click on Search 3. The invoice will be displayed in the search results: |
Reprint a single Invoice
 |
The following procedure applies to invoices that have been numbered only
Select Finance from the Outlook bar on the left hand side.
Select Invoices from the expanded selection.
The invoice screen will be displayed. |
 |
To search for the invoice you wish to receipt, tick Account Customers Only and then click on the Search button in the top right hand corner of the screen. |
 |
The search filter screen will open.
If the invoice summary number is known, enter the summary number in Start ID box and click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box and click on Search |
 |
The invoice will be displayed in the search results: |
 |
Click on the Invoice entry to highlight. Click on the Print Selected Invoice Button in the bottom right hand corner of the screen. |
 |
BACAS will display a report list.
The selected invoice will be reprinted |
Quick Update
 |
Quick Update · Set up changes to charges |
Set up changes to charges
 |
Changes to charges can either be carried out in advance of when the new prices are to come into effect; on the day that the new prices come into effect; or after the day the new prices come into effect. It is recommended that you start by printing a Account Charges Filtered report. This will give you a list of all the current charges as they are set up before you begin and it can be used as a tick list as you update each new fee in BACASNG
Select Finance from the Outlook bar on the left hand side.
Select Quick Update from the expanded selection.
A Filter window will be displayed. |
 |
Tick All Active Charges and then click on Search |
 |
The Quick Charge Update Screen will open. All current charges will be listed in the same order as the Account Charges Filtered report. The first charge on the list will be highlighted.
Do not attempt to make any changes to the charge by clicking on the finger and using the edit charge screen
1. Enter date you wish the new price to come into effect in the Start Date field 2. Enter the new charge amount and VAT in the Amount and Tax fields 3. Click on Save |
 |
You will be asked to confirm the change. Click on Yes
If the new charge comes into effect at a future date, the old charge will now have the End Date (date in second column) set to the day before the new charge comes into effect. The new charge will not appear on the screen at this stage as it is not 'live'. It is a good idea to tick the entry on the Charge Report to show that the new charge has been created. NB If the new charge came into effect before today's date the new charge will appear with an end date of 31/12/999
The selection bar will have moved down to the next charge ready for amendment.
1. Carry out the next amendment as above (you will notice that the Start Date that you entered before has remained the same).
2. Carry on working down the list until all the changes are completed. |
Receipts
 |
Receipts
|
Create a manual receipt
 |
Select Finance from the Outlook bar on the left hand side.
Select Receipt from the expanded selection.
The Receipts screen will be displayed. |
 |
1. Click on the New button |
 |
The Create New Receipt window will be displayed.
Either Select a Funeral Director from the drop down selection on the Funeral Director box or click on the Select Payee button |
 |
The Search for: Clients window will be displayed allowing you to complete Payee details: Either select an existing client:
1. Select the client role from the Role field 2. Enter the Client Surname in the Surname 3. field 4. Click on Search |
 |
1. The Client Information Screen will open 2. Click on the client to highlight 3. Click on the Selection Finger |
 |
Alternatively create a new client: Click on the New Button |
 |
1. The Payee Information window will display 2. Enter Name and Address details for the new payee 3. Click on Save 4. Click on the Selection Finger |
 |
You will be returned to the create new receipt window with the payee details completed
6. Select the payment type under Type of Payment 7. Enter Payment Reference details (for example Cheque No) and Payment Comments if desired
The receipt detail can be selected if charge information for the memorial is set up in BACASNG. Click on Select Item |
 |
The Select Miscellaneous Item Screen will open 6. Select the appropriate Group from the drop down list 7. Highlight the appropriate resource in the list. 8. Click on the Selection Finger 9. Click on the Exit button |
 |
The Create New Receipt window will now display with a description and amount for the selected resource in the centre section of the screen
Click on the Add Item button in the bottom right hand corner of the window |
 |
The resource and amount will add to the Receipt Items list at the bottom of the window |
 |
Details can also be added manually,(for example a motif for plaque) 1. Remove the existing description from the Description box and type in the new description 2. Remove the existing amount from the Amount box and type in the new amount 3. Click on Add Item |
 |
The additional item will added to the Receipt Items list at the bottom of the screen When all items required have been added to Receipt Items click on the Printer button |
 |
BACAS will display a Report List. 1. Select Receipt by ticking the box. 2. Click on the Next button 3. On the following screen click on Print
The receipt will print and the above process will have produced a record for the numbered receipt. (Even in the case of the receipt failing to print).
The Receipt can be accessed via a Receipt Search. You can Reprint a Receipt and Void a receipt
There are various reports associated with receipting that are available on your system |
Reprint a receipt
 |
Select Finance from the Outlook bar on the left hand side.
Select Receipt from the expanded selection.
The Receipts screen will be displayed. |
 |
Click on the Search button |
 |
The Filter window will be displayed. If the Receipt number is known, enter the summary number in Start ID box. click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box. Click on Search |
 |
An entry for the receipt will be displayed on the search results. Click on the entry to select it and then on the Printer button. |
 |
1. BACAS will display a report list. 2. Select Receipt by ticking the box. 3. Click on the Next button 4. On the following screen click on Print |
Search for a receipt
 |
Select Finance from the Outlook bar on the left hand side.
Select Receipt from the expanded selection.
The Receipts screen will be displayed. |
 |
Click on the Search button |
 |
The Filter window will be displayed. If the Receipt number is known, enter the summary number in Start ID box. click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box. Click on Search |
 |
An entry for the receipt will be displayed on the search results. 1. Click on the entry to select it and then on the Edit Pencil to view the detail of the receipt |
Update a receipt
 |
Select Finance from the Outlook bar on the left hand side.
Select Receipt from the expanded selection.
The Receipts screen will be displayed. |
 |
Click on the Search button |
 |
The Filter window will be displayed. If the Receipt number is known, enter the summary number in Start ID box. click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box. Click on Search |
 |
An entry for the receipt will be displayed on the search results. Click on the entry to select it and then on the Edit Pencil |
 |
The Update receipt window will be displayed showing the receipt number, the date of the receipt, the payment type, payment reference and amount of the receipt You can: 1. Amend/Enter the date the payment was banked in the Date Banked Field 2. Amend/Enter date the payment was cleared in the Date Cleared field 3. Amend/Enter the Payment Reference in the Payment Reference field 4. Amend /Enter the Comments in the Comments field 5. Click on the Save button to save your changes |
Void a Receipt
 |
Select Finance from the Outlook bar on the left hand side.
Select Receipt from the expanded selection.
The Receipts screen will be displayed. |
 |
Click on the Search button |
 |
The Filter window will be displayed.
If the Receipt number is known, enter the summary number in Start ID box. click on Search |
 |
Alternatively, enter the name of the Funeral Director or Mason in the Name box. Click on Search |
 |
An entry for the receipt will be displayed on the search results. Click on the entry to select it and then on the Edit Pencil |
 |
The Update receipt window will be displayed showing the receipt number, the date of the receipt, the payment type, payment reference and amount of the receipt. If the cheque has been banked and/or cleared and BACASNG has been updated, this information will also be displayed. |
 |
1. Enter the date of voiding the receipt in the Void Date field 2. Enter comments associated with voiding the receipt in the Void Comments field 3. Click on Void Receipt |
 |
To print a copy of the receipt showing that it has been voided, click on the printer button BACAS will display a Report List. Select Receipt by ticking the box. Click on the Next button On the following screen click on Print |
 |
The voided receipt will print and the above process will have updated the receipt as voided.
The voided receipt can be accessed via a Receipt Search. You can also Reprint a voided Receipt
There are various reports associated with receipting that are available on your system |