Generate Register Numbers

Numbers Generated Incorrectly

1.     Windback numbers to the last day that all numbers were correct: Wind Back Register Numbers

2.     Working onwards through the diary from the last booking with a correct number, go into each unnumbered booking and check:

·       Is the age correct under the Deceased details tab?

·       Should the body part Indicator be set under Deceased Details tab?

·       Is the Location and Diary correct under Initial information tab?

3.     Correct any errors found in Step 2 as necessary

4.     Now check the Registers to see if the last numbers allocated are correct and amend if necessary following these instructions: Check and Amend Last Register Number

5.     Reallocate Numbers: Generate Register Numbers

6.     Go to the diary to check that register numbers have now been allocated correctly.

NOTE: Should you find that numbers are still incorrectly allocated please call the CSS Help desk on 08702 402 217

Generate Register Numbers For All register groups

NOTE: Generate allows you allocate cremation and burial numbers for bookings in a register group(s). This process will also allocate strewing, exhumation, NVF and body part numbers providing that the register is set up to do so in BACAS: Check Registers Setup

1.     Select Generate from the Outlook bar on the left hand side.

2.     Select Register from the expanded selection.

The Generate Register Numbers screen will be displayed.

1.     Tick Generate for All Registers

2.     The End Date will default to today’s date. Adjust this to reflect the day that you wish your last number to be allocated. (There should be a booking for this date)

3.     Click on Check Dates

The Dates to be generated will be displayed on the right hand side of the screen.

1.     Check that these dates correspond to the bookings that exist within the date range

2.     Click on Generate Numbers

The word Completed will be displayed in green at the top of the screen

Go to the diaries to check that register numbers have been allocated correctly.

NOTE: Should you find that numbers have been incorrectly allocated for any of the registers within the register group you will need to Wind back Numbers for a Register group then follow the guidelines: Numbers Generated Incorrectly

Generate Register Numbers For A Single Register(group)                          Back to Generate

NOTE: Generate allows you allocate cremation and burial numbers for bookings in a register group. This process will also allocate strewing, exhumation, NVF and body part numbers providing that the register is set up to do so in BACAS: Check Registers Setup

1.     Select Generate from the Outlook bar on the left hand side.

2.     Select Register from the expanded selection.

The Generate Register Numbers screen will be displayed.

1.     Click on the register group for which you wish to generate numbers. This will highlight it.

2.     Check the Start Date displayed for this register group. This should be that day after the last number was allocated for this register group. NOTE: If this is not the case please call the CSS Help Desk (08702 402 217) for assistance before proceeding.

3.     The End Date will default to today’s date. Adjust this to reflect the day that you wish your last number to be allocated for this register group. (There should be a booking for the register group for this date)

The Dates to be generated will be displayed on the right hand side of the screen. Check that these dates correspond to the bookings that exist for this register group within the Start Date and End Date Range

Click on Generate Numbers

The word Completed will be displayed in green at the top of the screen

1. Go to the diary to check that register numbers have been allocated correctly.

NOTE: Should you find that numbers have been incorrectly allocated for any of the registers within the register group you will need to Wind back Numbers for a Register group then follow the guidelines: Numbers Generated Incorrectly

Wind Back Register Numbers For A Single Register (group)

NOTE: There a several reasons why you may wish to Windback the register numbers allocated for a register group:

1. A booking had not been entered on the diary when numbers were generated. - follow the instructions below to windback until the day before the missing booking; enter the booking on the diary and then Re- generate the numbers (Please be aware that any paperwork for renumbered bookings will need to be reissued)

1. Bookings have been allocated the wrong numbers – follow the instructions below to windback until the last day that numbers were correct and then follow guidelines: Numbers Generated Incorrectly before attempting to reallocate numbers.

Select Generate from the Outlook bar on the left hand side.

1.     Select Windback from the expanded selection.

The Wind back Register screen will be displayed.

1.     Click on the Register Group for which you wish to wind back numbers. This will highlight it.

2.     Check the Windback Date displayed for this register group. This should be that last day that a number was allocated for this register group. NOTE: If this is not the case please call the CSS Help Desk (08702 402 217) for assistance before proceeding.

3.     Click on Windback Numbers to wind back the numbers for the date displayed

The Windback Date will change to an earlier date. This will reflect a new last day that a number was allocated for this register group.

NOTE: If the original windback date does not change in Step 5 then windback has not occurred and you may need to contact the CSS Help Desk (08702 402 216) for assistance

1.     Numbers are wound back one day at a time. Repeat Step 5 until you reach the date required.