Interment

1. Open the Burial record for the deceased
2. Select the Burial Details tab and click on the Pencil

Click on the Clear button and then Save

The grave details will be removed from the burial screen

Click on Select to select the correct grave (If the grave does not exist, click on Create See: Create a new grave)

The Location Criteria Form will be displayed.

Select location of the correct grave, followed by click on Select

The Burial record will display the correct grave.

Enter Container type, Position, Width and Depth Information and click on Save

The deceased will be displayed under Interments.

1. Open the Burial record for the deceased (See: Client, All Bookings)
2. Select the Burial Details tab and click on the Pencil

1. Click on the Create Button

The New Location Wizard will open

1. Select the Cemetery
2. Select the Section
3. Type in the Grave Reference (and Additional reference if relevant) for the new grave
4. Select the Type of grave
5. Adjust the values for Max Coffins and Max Ashes if necessary
6. Click on the Create button

BACAS will return you to the Burial Record with the location and details of the new grave displayed.

The grave is now created. It is advisable at this stage select the container for the burial, the burial position coffin width, length and depth if this information is known.

The Contract for the Grave can also be created at this stage.

1.     Click on the Save button

The deceased will be displayed under Interments.

1.     Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this) (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

2.     Select the Interment Tab

3.     Click on the Edit pencil

1.     Click on the New button

The Create interment Wizard screen will open

1.     Enter the Name for the first deceased in the grave

2.     Enter the address and for the first deseased in the grave

3.     Click on Next

The second Create interment Wizard screen will open.

1.     Enter the Burial Date for the funeral

2.     Enter any other information you have about the deceased

3.     Click on Create

The Grave Information Screen is displayed showing details of the interment

1.     Repeat the previous steps to add subsequent interments in the grave.

2.     When all interments have been added click on the Save Button

Add a Second Grave Owner to a Grave

1. Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this) (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)
2. Select the Owner(s) Tab
3. Ensure that Current Contract is selected
4. Select the existing Owner
5. Click on bottom Finger

The Grave Owner Information screen will be displayed with the details of the existing owner.

1. Click on the New Owner button

A new Grave Owner Information screen will be displayed in edit mode

1. Enter the name and address of the second grave owner.
2. Click on the Finger button

You will be returned to the Owner(s) tab of the Grave Information screen – showing details of the second owner.

Repeat the steps to add further owners

NOTE: Follow these instructions if there was a mistake when setting up the original contract for example the wrong amount was entered; the end date of the contract is wrong or the contract was given the wrong grant number.

DO NOT follow these instructions for Transfer of Exclusive Rights of Burial of the Grave.

1.     Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this) (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

1. Select the Owner(s) Tab
2. Ensure that Current Contract is selected
3. Click on top Finger

The Grave Contracts screen will be displayed

1. Click on the Edit pencil
2. Amend the field in question (see examples below)
3. Click on the Save button
4. Click on the Exit button to return to the Grave information Screen

The amended grave contract will be displayed

1. Open the Grave Information Screen for the Grave.  (Use one of the following searches for instruction on how to do this)  (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

1. Select the Owner(s) Tab

1. Ensure that Current Contract details are Selected

1. Select the Owner whose details are to be amended  

1. Click on bottom Finger

The Grave Owner Information screen will be displayed with the owner highlighted.

Click on the Edit Pencil

The Grave Owner Information screen will be displayed in edit mode

Enter amendments and click on the Save button

A warning Message will appear

ENSURE YOU SELECT THE CORRECT BUTTON!

1.     Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this) (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

1. Click on the Edit pencil
   
   

1.     Select the new Section from the drop- down selection list

2.     And/or type in the new Grave Reference

3.     Click on Save

This change will update the burial records for any deceased interred in the grave. If a contract exists on the grave, it will be updated to reflect the new Section/Grave reference. It is advisable to reissue the deed.

1.     Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this) (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

1. Select the Owner(s) Tab
2. Click on the Edit pencil

1. Click on the New Contract button

The Grave Ownership Set up screen will open

1.     Select the Purchase type

2.     Check that the Contract Start Date is correct – This will default to today’s date and you may wish to change this to reflect the burial date of the first interment

3.     Click on Calculate to calculate the contract End Date. This will be calculated from the Exclusive right of Burial period set up in BACAS for the type of grave. Check and amend this date if necessary.

4.     Enter the Amount for the Exclusive Right of Burial

5.     Click on Next Grant to generate the next available grant number. This is calculated from the Grave Register for the cemetery. Check and amend if necessary.

6.     Click on the Next

The next screen will allow you to enter name and address for the (first) Grave Owner

1.     It is wise at this stage to search to see if the owner already exists on the System (for example as an existing grave owner/memorial applicant or an applicant for an earlier funeral)

2.     Click on Select Owner

The Search for Clients Screen will open

1.     Select Role All

2.     Enter the forename and Surname of the Grave owner

3.     Click on Search

If the Grave Owner already exists in BACAS the client information screen will display the Grave owner

1.     Click on the Finger to select the grave Owner and return to Grave ownership Setup

1.     If the Grave Owner does not already exist on the system, click on the Exit button to return to Grave Ownership Setup and then enter his name and address manually

2.     Click on Clear Owner at any stage to clear details and start again

3.     Enter telephone number/mobile number for the grave owner

4.     Enter an email address for the Grave Owner

5.     Click on the Create button

The Grave Contract Screen will open. It will reflect the details of the new contract:

1.     Click on the Exit button to return to the Grave Information record for the deceased.

The Grave Information screen will display the new Contract Details

1.     Click on the Save Button

1. Open the Burial record for the deceased (See: Client, All Bookings)
2. Select the Burial Details tab and click on the Pencil

1. Click on the Create Button

The New Location Wizard will open

1. Select the Cemetery
2. Select the Section
3. Type in the Grave Reference (and Additional reference if relevant) for the new grave
4. Select the Type of grave
5. Adjust the values for Max Coffins and Max Ashes if necessary
6. Click on the Create button

BACAS will return you to the Burial Record with the location and details of the new grave displayed.

1.     Enter The Container used for the burial.

2.     Enter width and depth details as appropriate

3.     Click on Add Owner

The Grave Ownership Set up screen will open

1.     Select the Purchase type Purchased

2.     Check that the Contract Start Date Contract is correct – This will default to today’s date and you may wish to change this to reflect the burial date of the first interment

3.     Click on Calculate to calculate the contract End Date. This will be calculated from the Exclusive right of Burial period set up in BACAS for the type of grave. Check and amend this date if necessary.

4.     Enter the Amount for the Exclusive Right of Burial

5.     Click on Next Grant to generate the next available grant number.This is calculated from the Grave Register for the cemetery Check and amend if necessary

6.     Click on the Next button

The next screen will allow you to enter name and address details for the (first) Grave Owner

a.      If the owner is the applicant for the burial click on Get Last Applicant Details

b.     If the owner is not the applicant for this burial then click on Select Owner. It is wise at this stage to search to see if the owner already exists on the System (for example an existing grave owner/memorial applicant, applicant for an earlier funeral)

c.      Otherwise enter the name and address of the owner manually (If the owner is resident at the Deceased address then click Get Last Deceased Address)

d.     Click on Clear Owner at any stage to clear details and start again

1.     Enter telephone number/mobile number for the grave owner

2.     Enter an email address for the Grave Owner

3.     Click on the Create button

The Grave Contract Screen will open:

Click on the Exit button to return to the Burial record for the deceased

1.     Click on the Save Button

1. Select Interment from the Outlook bar on the left hand side.

1. Select Graves from the expanded selection.

The Search for Locations screen will be displayed.

1. Click on the New button

The New Location Wizard will open

1. Select the Cemetery
2. Select the Section
3. Type in the Grave Reference (and Additional reference if relevant) for the new grave
4. Select the Type of grave
5. Adjust the values for Max Coffins and Max Ashes if necessary

Click on the Create button

The Grave Information Screen will open.

1. To create a contract for the Pre purchased or Reserved Grave follow the search: Setup A Grave Contract For An Existing Grave
2. To record payment of the Pre Purchased or Reserved Grave follow the search: Receipt A Grave Owner for Exclusive Right of Burial

1.     Select Interment from the Outlook bar on the left hand side.

2.     Select Graves from the expanded selection.

The Search for Locations screen will be displayed.

1.     Click on the New button

The New Location Wizard will open

1.     Select the Cemetery

2.     Select the Section

3.     Set the Range Indicator

4.     Type in the Grave Reference for the first grave in this range

5.     Type in the Grave Reference for the last grave in this range

6.     Enter a Prefix and/or Suffix to be applied to each grave in this range if relevant.

7.     Select the Type of Grave for this range

8.     Adjust the values for Max Coffins and Max Ashes if necessary

Click on the Create button

The Grave Information Screen for the last grave in the range will open.

1.     Click on the Exit button

Select Interment from the Outlook bar on the left hand side

Select Graves from the expanded selection

The Search for Locations screen will be displayed

Ensure that the General tab is selected

1. To search by Grant number  ensure that Grant Number  is selected and enter the Grant Number in the adjacent field
2. Click on the Search button

1. To search by Burial Number  ensure that Burial/Cremation Number is selected and enter the Burial Number in the adjacent field
2. Click on the Search button

The Select Grave screen will be displayed with the grave highlighted

Click on the Finger

The Grave Information record for the location will be displayed

Select Interment from the Outlook bar on the left hand side

Select Graves from the expanded selection

The Search for Locations screen will be displayed

1. Ensure that the Location tab is selected
2. Select the required Cemetery, Section, and Grave Number (Detailed Location)
3. Click on the Search button

The Select Grave screen will be displayed with the grave highlighted.

Click on the Finger

The Grave Information record for the location will be displayed

Select Interment from the Outlook bar on the left hand side

Select Graves from the expanded selection

The Search for Locations screen will be displayed

Ensure that the General tab is selected

To search by Deceased ensure that Role Deceased is selected and enter Forename and Surname of deceased

Click on the Search button

To search by Grave Owner  ensure that Role Grave Owner is selected and enter Forename and Surname of the Grave Owner

Click on the Search button

The Select Grave screen will be displayed with the grave highlighted

Click on the Finger

The Grave Information record for the location will be displayed

Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this)   (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

Select the Owner(s) Tab

Ensure that Current Contract is selected

Select the correct Owner

Click on bottom Finger

The Grave Owner Information screen will be displayed with the details of the owner

Click on the Edit pencil

Click on the Client is dead marker

Click on Save

Click on the Exit button

Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this)   (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

Select the Owner(s) Tab

The contract details for the grave will be displayed.

Click on the Printer button

The Report List will open

Select the document required by ticking in the box adjacent to it

Click on Next

A second Report List screen will open

Click on Print

The deed document will be printed

Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this)   (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

Select the Finance Tab

Click on the Edit pencil

1. Click on the Receipt Items button

The Create New Receipt screen will open

1.     Click on Select Other Payee

A Search for Clients screen will open

1.     Select Role: Grave Owner

2.     Enter the Forename and Surname of the grave owner

3.     Click on Search

The Grave Owner Information Screen for the Grave owner will open

1.     Ensure that the grave owner is selected

2.     Click on the Finger

Open the Grave Information Screen for the Grave. (Use one of the following searches for instruction on how to do this)   (Search for a Grave by Location, or Search for a Grave by Grave Owner/Deceased, or Search for a Grave by Grant Number/Burial Number)

1. Select the Owner(s) Tab
2. Ensure that the current contract is selected
3. Click on the Edit pencil

1. Click on the New Contract button

Grave Ownership Set up screen will open

1.     Enter the date of transfer of the contract. (the date the new contract should begin)

2.     Select the method for the transfer of ownership

3.     Click on Next

A second Grave Ownership Setup screen will open

1.     Select the Purchased type

2.     Check that the Contract Start Date is correct – This will default to today’s date – it is likely that you will need to amend this

3.     End Date: For a Transfer of Exclusive Rights of Burial the End Date will usually remain as the end date for the original contract

4.     Amount: For a Transfer of Exclusive Rights of Burial the Amount will usually remain as the Amount for the original contract   (Any transfer fee should be added under the finance tab for the grave)

5.     Grant number: For a Transfer of Exclusive Rights of Burial the Grant Number will usually remain the same as for the original contract

6.     Click on the Next

The next screen will allow you to enter name and address for the (first) new Grave Owner

1.     It is wise at this stage to search to see if the owner already exists on the System (for example as an existing grave owner/memorial applicant or an applicant for an earlier funeral)

2.     Click on Select Owner

The Search for Clients Screen will open

1.     Select Role All

2.     Enter the forename and Surname of the Grave Owner

3.     Click on Search

If the Grave Owner already exists in BACAS the Client Information screen will display the Grave Owner

1.     Click on the Finger to select the grave Owner and return to Grave Ownership Setup

1.     If the Grave Owner does not already exist on the system, click on the Exit button to return to Grave Ownership Setup and then enter his name and address manually

2.     Click on Clear Owner at any stage to clear details and start again

3.     Enter telephone number/mobile number for the grave owner

4.     Enter an email address for the Grave Owner

5.     Click on the Create button

The Grave Contract Screen will open. It will reflect the details of the new contract:

1.     Click on the Exit button to return to the Grave Information record for the deceased.

The Grave Information screen will display details of the cancelled contract and also details of the current contract, showing the new grave owner.

Click on the Save Button

Select Interment from the Outlook bar on the left hand side.

Select Exhumations from the expanded selection.

The Search for Exhumations screen will be displayed

Click on the New button

The Search for: Locations screen will be displayed

Select the grave where the deceased is interred and then click on Search

The Select Grave Screen will be displayed

Select the grave by clicking on the Finger

The Grave Information Screen will be displayed

Click on the Pencil to put the screen in Edit mode

Select the Interment tab and then the deceased to be exhumed

Click on the Exhume button

The Exhumation Wizard Screen will be displayed

Complete the Dates, Permission given by and License Number and click on the Next button

Complete disposal details and click on the Exhume button

The Grave Information screen will be displayed. The deceased will no longer be displayed as being in the grave.

Click on the Save button

Select Interment from the Outlook bar on the left hand side.

Select Exhumations from the expanded selection.

The Search for Exhumations screen will be displayed

Enter the Forename and Surname of the exhumed deceased and click on the Search button

The Exhumation - Select Deceased screen will be displayed

Click on the Finger

The Exhumation record for the deceased will be displayed.

Click on the Printer button

The Report List Window will be displayed

Select Exhumation Slip from the list of Reports and click on Next.

Click on Print on the second report list screen

Select Interment from the Outlook bar on the left hand side.

Select Exhumations from the expanded selection.

The Search for Exhumations screen will be displayed

Enter the Forename and Surname of the exhumed deceased and click on the Search button

The Exhumation - Select Deceased screen will be displayed

Click on the Finger

The Exhumation record for the deceased will be displayed