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Portal Planning V6.0 - Release Notes (Ireland)

Portal Planning - V6.0 

Online Compliance Case Type Submission

An issue had been identified during the submission of a Compliance Planning Application. During the submission process, the Applicant/Agent must select the relevant condition that was imposed on the original planning application, and this was not being reflected correctly in the ‘My Applications’ section of the Citizen Portal, after the case had been submitted. This has now been resolved.

Delay display of the Planning Decision and Decision Date within the Citizen Portal until the Decision Order Number has been populated. 

The Ireland Planning Citizen Portal has been enhanced with the provision of a setting whereby the Planning Decision and Decision Date are not displayed to the public until the ‘Decision Order No’ field has also been populated. This had caused problems whereby the Decision details were being published too early, before the official sign off (Order No) had ben obtained. This functionality is controlled by a new setting which is configured by the IEG4 Portal Team, with the default being not activated. Therefore, it is important to notify IEG4 via the Help Desk, should you wish this functionality to be enabled.  The Decision Order No field can be seen in red below:

Decision Order No

SharePoint Integration – Changes to the Folder Structure

Previously the documents managed within the APAS system were stored physically in one common ‘Root’ folder in SharePoint for all the modules and all the applications. For reference this would have looked like the screenshot below:



Even though files were saved in SharePoint in the same folder, each individual file was uniquely associated with its corresponding application/case, and it was possible to retrieve files without any issue within the APAS Media facility or, in the case of public documents and files, the Citizen Portal.

Although we do not recommend reviewing files directly in SharePoint, it was recognised that an improved folder structure was needed, to simplify the search for files, should this be done within SharePoint directly.

Therefore, to achieve this we have implemented a configurable option that will allow new files/documents indexed via APAS to be stored in a better organised folder structure, so that instead of storing all files/documents within the same root folder, files can now be stored within a nested path, within the relevant module (Planning, Building Control etc) and then within the relevant Case folder.

    An example of this can be seen below:

    This change will improve the user process of identifying/searching etc new files directly within SharePoint, should this approach be used.

    It is important to note the following points:

    • This new structure is enabled by default but could be disabled for any customer on demand.
    • The new structure of folders will only apply for file/documents indexed after the implementation of this change. It is not planned to change the folder structure of the existing files, indexed prior to this development.
    • Standard SharePoint functionality enables the easy movement of files from folder to folder and specific file searching etc as seen in the following screenshots:



     

    Related Support tickets:

    • 26685355303 – Decision displaying on Citizen Portal
    • 25999753109 – Citizen Portal – Further Information
    • 17176613938 – Tidy up our existing SharePoint Library

    Internal Bugs References:

    105703 - Portal Planning - v6.0 - Compliances Conditions

    106188 - Portal Planning - v6.0 - Consultee Portal - Behaviour for Consultee comments